Perkhidmatan

Application For Search In Register of Birth (Section 31) (Peninsular)

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An application for search is to obtain the result from the register of births on payment of the prescribed fee. The application can be made only at the State NRD Office and Putrajaya NRD.

Application for search of Birth Certificate may be submitted by the following persons or entities:

  1. Birth Certificate owner who currently holds an identity card;
  2. Parent of Birth Certificate owner;
  3. Spouse of Birth Certificate owner;
  4. Child or legally adopted child of Birth Certificate owner;
  5. Sibling of Birth Certificate owner;
  6. Legal guardian of the child (birth certificate owner) has a letter of custody of children under the Child Protection Act 1991;
  7. Government agency;
  8. Statutory body;
  9. Law firm;

CATEGORY 1: PERSON IN CATEGORIES 1 TO 6
1. Form JPN.LM12 that is completed;
2. Identity card or identification document (original and copy)

CATEGORY 2: PERSON IN CATEGORY 7
1. Form JPN.LM12 that is completed;
2. Official letter from a law firm requesting search or extract of the register;
3. Letter of appointment from client (applicant);
4. Identity card or identity document of client (applicant) (original and copy);
5. Power of attorney to oversee the application (if applicable)

CATEGORY 3: PERSON IN CATEGORIES 8 AND 9
1. Form JPN.LM12 that is completed;
2. Official letter from a statutory body or government agency to apply for a search or extract of the register;
3. Power of attorney to oversee the application (if applicable)

CATEGORY 4: OTHER THAN PERSON IN CATEGORIES 1 TO 6
1. Form JPN.LM12 that is completed;
2. Identity card or identification document (Non Citizens);
3. Official letter to apply for a search or extract of the register;
4. Statutory Declaration (if applicable);
5. Family Tree (if applicable);
6. Power of attorney to oversee the application (if applicable);
7. Any document or information that can be used as a basis for making a search on a birth register such as a school attendance letter and another siblings’ birth certificate (for a birth search application).

Application fee is RM10.00

JPN.LM12 – Applications form Search/Extract of Birth Certificate

Note: The online forms are to be used reference only. The may not be printed and used for transaction purposes. For transactions, please use the original forms.

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Adoption Application Procedure In Sarawak

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Applicants wishing to register the adoption in Sarawak must apply at any National Registration Department throughout Sarawak based on Adoption Ordinance 1958 (Sarawak CAP.91) and Adoption Ordinance (Amendment) 2002 (Chapter A100) administered by the State Government through District office.

– Application must be submitted at any National Registration Department (NRD) throughout Sarawak and can be applied by qualified individuals as follows:

 

i. Adoptive parents or adoptive mother (single) / adoptive father (single).
ii. Law Firms or Legal Firm Representatives (Official Letter of Appointment from the Firm and one (1) copy of the Legal Representative’s Identity Card must be included).

i. Certificate of birth (Original);
ii. Original copy of Certificate of Adoption issued by the District Office;
iii. Document of identification of adoptive parent; and
iv. Certificate of Marriage of adoptive parent (Original)

-Payment of RM3.00

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Adoption Application Procedure In Sabah

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The applicant who wishes to register an adoption in Sabah must apply in the courts in accordance with the following categories: –

 

a) Native Courts only for Sabah children;
b) The High Court for non-nationals and non-native; and
c) Syariah High Court for Muslims

 

Registration of adopted children in Sabah is made based on the Adoption Ordinance 1960 (Sabah No.23 of 1960), Native Adoption Regulations 1961 and the Sabah Syariah Court Enactment 2004 and the rules of the Sabah Syariah Court (adoption and adoption practices)

– The applicant who wishes to register the Adoption must apply for the Adoption order through the Courts in Sabah, namely:

 

a) Native Courts only for Sabah children;
b) the High Court for non-nationals and non-native; and
c) Syariah High Court for Muslims

 

Application must be submitted to the Headquarters of the State Registration Department of Sabah upon obtaining an order from the Court and the qualified individual to apply is as follows: –

 

i. Adoptive parents or adoptive mother (single) or adoptive father (single)
ii. Law Firms or Legal Firm Representatives (Official Letter of Appointment from the Firm and one (1) copy of the Legal Representative’s Identity Card must be included).

– Birth certificate of the adoptive child (Original)
– Self-identification papers
– Certificate of marriage / marriage of a deceased mother / father
– Maternal / maternal identification document (Original) – If any
– Court of Adoption Order by:

 

a) Native Court
i. Letter Head
ii. Form 4 & 5

 

b) Syariah High Court
i. Letter Head
ii. Form 6

 

c) Syariah High Court
i. Letter Head
ii. Court Order
iii. Forms 11 & 12

No fees charged

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Adoption Children

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Birth

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Identity Card

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Citizenship

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Marriage

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Death

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Application To Correct Factual Errors [Section 25 (3)] In The Death Certificate (Sarawak)

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Application to insert information or correct any factual errors provided during registration due to incorrect or unavailable information.

Application to correct information in Section 25 (3) may be submitted by:

  1. Parent of the deceased;
  2. Spouse of the deceased;
  3. Sibling of the deceased;
  4. Child or legally adopted child of the deceased
  1. Forms XI and JPN.LM21 that are completed;
  2. Statutory declaration SA/81;
  3. Death Certificate of the deceased (original and copy);
  4. Identity card or identification document of the applicant (original and copy);
  5. Passport or insurance documentation or bank book of the deceased if the deceased had a passport or insurance or bank account (original and copy);
  6. Marriage certificate or document if application is made by the spouse;
  7. Other supporting documents such as the certificate or card certifying embracing of Islam of a parent of the deceased, Birth or Death Certificate of a parent of the deceased and the letter of approval for change of name from the Identity Card Division of NRD
  1. Registration fee: RM2.00;
  2. Fee for extract of Death Certificate: RM10.00
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