Tag - Sabah

Report Of Person Presumed Dead (Sabah)

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Section 8 of the Registration of Births and Deaths Ordinance (Sabah Cap. 123) clearly states that the registration of death of a person in Malaysia is allowed only on condition that the body is found. For persons that the High Court has classified as presumed to be dead, the court will issue an order declaring that the person is legally presumed dead. The NRD will not register or issue a death certificate for a person presumed dead. However, it will update the NRD system with information of the person that the High Court has declared to be presumed dead. For matters relating to a person who has been presumed dead, the next of kin must use the court order issued by the High Court. Application to update the information of persons who are presumed dead by court order will be handled only by the NRD headquarters in Putrajaya. The application may also be submitted at the NRD of a state capital to be forwarded to the NRD headquarters in Putrajaya.

Application for report of person presumed dead may be submitted by the following persons or entities:

  1. Parent of the person whose name appears in the court order;
  2. Spouse of the person whose name appears in the court order;
  3. Child or legally adopted child of the person whose name appears in the court order;
  4. Sibling of the person whose name appears in the court order;
  5. Law firm
    1. Form B that is completed;
    2. Court order from the High Court or Shariah High Court or Court of Appeals or Federal Court that the person is presumed dead (a court order for presumption of death from courts other than those stated will not be accepted);
    3. Application letter from the law firm (if the applicant is a law firm);
    4. Identity card or identification document of the applicant (original and copy);
    5. Identity card of the client (if the applicant is a law firm) (copy);
    6. Identity card of the deceased

No charge

Late Registration Of Death (Sabah)

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Application for late registration of death is required when registration is made after the tenth day of death in Sabah.

An application for late registration of death may be submitted by the following persons:

  1. Mother of the deceased;
  2. Father of the deceased;
  3. Child of the deceased;
  4. Sibling of the deceased;
  5. Spouse of the deceased;
  6. 6.Investigating police officer if there is no next of kin of the deceased
  1. Forms B and N2 (extract);
  2. Identification document of the deceased;
  3. Identity card or identification document of the informant (original and copy);
  4. Police report for death occurring at home or certification from a medical practitioner for death occurring in a hospital/clinic;
  5. Declaration of the native chief or headman and witness’s testimony

Processing fee: RM10.00

Forms B and BorangN2 – Note : The online forms are to be used reference only.The may not be printed and used for transaction purpose.For transactions,please use the original forms.

Death – Sabah

Application To Correct Factual Errors [Section 30] In The Birth Certificate (Sabah)

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Application to correct any factual errors other than the name of a child provided during the registration of birth due to incorrect or unavailable information.

Application to correct factual errors may be submitted by the following persons:

  • Birth Certificate owner;
  • Parent;
  • Legal guardian;
  • Two (2) persons who are acquainted with the child
  • The applicant is required to go to any National Registration Department counter in Sabah with the necessary documents.

    CHILD’S DOCUMENTS (ORIGINALS AND COPIES)

  • Forms PSB 4 and PSB 4A that are completed;
  • Statutory declaration;
  • Family information form BMK-81;
  • MyKid form;
  • Birth Certificate (original and copy);
  • Identity card or identification document (original and copy);
  • Passport or insurance documentation or bank book if the child has a passport or insurance or bank account (original and copy);
  • 3R (postcard) and passport-sized photographs
  •  
    PARENTS’ DOCUMENTS (ORIGINALS AND COPIES)

    1.   Identity card or identification document (original and copy);

    2.   Authorisation letter from the parents for the guardian to submit the application;

    3.   Marriage or divorce or death certificates of parents (originals and copies);

  • Letter of guardianship from the Department of Social Welfare (if application is submitted by the child’s guardian) (original and copy);
  • Other supporting documents such as the certificate or card confirming embracing of Islam of a parent, birth or death certificate of a parent and the letter of approval to change name from the Identity Card Division of NRD
  •  
    SIBLING’S DOCUMENT (ORIGINAL AND COPY)

    1.   Birth certificate or identity card, if any (original and copy)

  • Registration fee: RM2.00
  • Approval fee: RM5.00
  • Birth Certificate extract fee: RM5.00
  • BMK-81 – Family Information Form

    JPN.MYKID01– Application For MyKid

    Note : The online forms are to be used reference only. The may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Application To Correct Clerical Errors [Section 30] In The Birth Certificate (Sabah)

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    Application to correct minor errors made by the Registrar involving spelling errors only which even if not corrected will not change the facts in the Birth Certificate.

    Application to correct the clerical errors may be submitted by the following persons:

  • Parent;
  • Legal guardian
  • The applicant is required to go to any National Registration Department counter in Sabah with the required documents.

    CHILD’S DOCUMENTS (ORIGINALS AND COPIES)

  • Forms PSB 4 and PSB 4A that are completed;
  • Birth Certificate (original and copy);
  • Identity card or identification document (original and copy);
  • Passport or insurance documentation or bank book if the child has a passport or insurance or bank account (original and copy);
  • Any other supporting documents
  •  

    PARENTS’ DOCUMENTS (ORIGINALS AND COPIES)

    1.         Identity card or other identification document (original and copy);

    2.         Authorisation letter from the parents for the guardian to submit the application

  • Registration fee: RM2.00
  • Approval fee: RM5.00
  • Birth Certificate extract fee: RM5.00
  • Extract Of Birth Certificate (Sabah)

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    Application by an eligible applicant to obtain a copy of the Birth Certificate by paying a prescribed fee. Extract of the Birth Certificate can be made only at the State NRD Office and Putrajaya NRD.

    • Birth Certificate owner;
    • Parent of Birth Certificate owner;
    • Spouse of Birth Certificate owner;
    • Child or legally adopted child of Birth Certificate owner;
    • Sibling of Birth Certificate owner;
    • Law firm;
    • Statutory body;
    • Government agency

    CATEGORY 1: PERSON IN CATEGORIES 1 TO 5

    1. Form N1 that is completed;
    2. Identity card or identification document (original and copy);
    3. Copy of Birth Certificate of owner (if available)

     

    CATEGORY 2: PERSON IN CATEGORY 6

    • Form N1 that is completed;
    • Official letter from a law firm requesting search or extract of the register;
    • Letter of appointment from client (applicant);
    • Identity card or identification document of client (applicant) (original and copy);
    • Power of attorney to oversee the application (if applicable)

     

    CATEGORY 3: PERSON IN CATEGORIES 7 AND 8

    • Form N1 that is completed;
    • Official letter from a statutory body or government agency to apply for a search or extract of the register;
    • Power of attorney to oversee the application (if applicable)

    Application fee is RM5.00. Government agencies are exempted from payment.

    Form N1-Application for Search/Extract of the Birth Register in Sabah

    Note : The online forms are to be used reference only. The may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Application For Search In Register (Sabah)

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    An application for search is to obtain the result from the register of births on payment of the prescribed fee. The informant must be the mother/father/guardian of the child. The application can be made in Peninsular Malaysia, which will be forwarded to Sabah for the approval of the Regional Registrar.
    [Section 13, Sabah Ordinance, Cap.123]

    The applicant must complete Form N1 (Extract) and attach supporting documents.

    1. Personal identification document or a valid travel document (for a non-citizen)
    2. Official letter from the department to apply for search in the register (for applications made by a government department)
    3. Any document or information that can be used as the basis for a search in the register of births such as extract of school register and birth certificates of siblings (for the search on birth)

    Free of charge

    Form N1-Application for Search/Extract of the Birth Register in Sabah

    Note : The online forms are to be used reference only. The may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Registration Of Stillbirth (Sabah)

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    The applicant must complete Form A and Form N1 (Extract) and attach supporting documents.

    •  Personal identification document or a valid travel document
    • Pre-natal examination document.
    • Confirmation of stillbirth
    • Marriage document of the parents (for firstborn only) – if married.

    Free of charge

    Form N1-Application for Search/Extract of the Birth Register in Sabah

    Note : The online forms are to be used reference only. The may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Late Registration Of Birth (Sabah)

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    Late registration of birth refers to registration made more than 42 days after the date of birth of child in Sabah.

    Eligibility of the Applicant, Sponsor or Informant:

    • Parent;
    • If the father is not available, then the mother or a sponsor with knowledge of the birth who is 10 years older than the child ;
    • If the fathet is not available and the mother has died, the application may be submitted by two(2) sponsors with knowledge of the child, who are both aged 18 and above and are at least 10 years older than the child;
    • If the newborn is found exposed and its birth was not registered, then the application may be submitted by two(2) sponsors who are social welfare officers or persons given custody of the child in accordance with the Child Protection Act 1991;

    Applicant for late registration of birth can be made throughout Sabah by bringing along the necessary documents to any NRD office near the applicant’s place of residence

    Child’s Documents (Originals and Copies)

    •  Birth registration search form N1 (for births from 2002 onwords);
    • Birth registration form (Form A) that is completed;
    • Prenatal card or maternity examination book, child’s health and immunisation card, certification of home birth by midwife/ doctor (originals and copies). If unavailable, a statutory declaration is required;
    • Recent full-length 4R photograph (one(1));
    • Recent passport-sized photograph (one(1));
    • Certification of birth from a headman or village chief or Member of Parliament or Member of State Legislative Assembly for the constituency where the child was born;
    • Extract of school register or schooling and aged seven(7) and above, or alternatively, certification form a headman or village chief or Member of Parliament or Member of a State Legislative Assembly for the constituency where the child resides, that the child has never been schooled and aged seven (7) and above (if any);
    • Statutory declarations of two (2) witnesses with knowledge of the birth

    Parents’ Documents (Originals and Copies)

      1. Identity cards or entry permits or passports or death certificates (parents or informant or witness or sponsor)(originals and copies);
      2. Marriage document or divorce certificate or death certificates of parents (originals and copies);
      3. Recent passport-sized photograph of each parent (one(1))

    Sibling’s Documents (Originals and Copies)

      1. Birth certificate or identity card, if any (original and copy);
      2. Recent passport-sized photigraph of the sibling from the same parents (one(1));
      3. Family information forms BMK-81 and BMK-81A

    Sponsor’s Documents (Original and Copies)

    1.  Statutory declaration JPN.LM27 of two (2) sponsors with knowledge of the birth;
    2. Identity card or entry permit or passport or death certificate of the informant or witness or sponsor (original and copy)

    Child’s Documents(Originals and Copies)

    • Birth registration search or extract form –
      Form N1;
    • Birth registration form A;
    • Confirmation of birth form;
    • Prenatal card or maternity examination book, child’s health and immunisation card, certification of home birth by midwife/doctor (originals/copies);
    • Recent full-length 4R photograph (one(1));
    • Recent passport-sized photograph (one (1));
    • Extract of school register or school certificate with endorsement from the headmaster or school principal if the child is schooling and aged seven (7) and above, or alternatively, certification from a headman or village chief or Member of Parliament or Member of a State Legislative assembly for the constituency where the child resides, that the child has never been schooled and is aged seven (7) and above (if any)

    Parents’ Documents (Originals and Copies)

    • Identity Card or entry permit or passport or death certificate (parents. informant, witness or sponsor)(originals and copies);
    • Marriage document or divorce certificate or death certificates of parents (originals and copies);
    • Recent passport-sized photograph of each parent (one (1))

    Sibling’s Documents (Originals and Copies)

    • Birth certificate or identity card, if any (original and copy);
    • Recent passport-sized photograph of the sibling from the same parents (one (1));
    • Family information forms BMK-81 and BMK-81A

    Sponsor’s Documents (Originals and Copies)

    • Statutory declaration JPN.LM27 of two (2) sponsors with knowledge of the birth;
    • Identity card or entry permit or passport or death certificate of the informant or witness or sponsor (original and copy)

    Processing fee: Rm 10.00

    Form N1-Application for Search/Extract of the Birth Register in Sabah

    JPN.LM27-Statutory Declaration for Late Registration of Birth Application

    JPN.LM12-Application for Search/Extract of the Birth Register in Peninsular Malaysia

    JPN.LM01-Birth registration form

    BMK-81-Family Information Form

    BMK-81A-Picture Form

    Note : The online forms are to be used reference only. The may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Delayed Registration Of Birth (Sabah)

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    Delayed registration of birth refers to registration that is made from the 15th to the 42nd day after the birth of a child.

    Application for registration of a child may be submitted by the following persons:

    • Parent;
    • Legal guardian;
    • Person having knowledge of the birth

    The applicant is required to go to any National Registration Department counter with the required documents.

    CHILD’S DOCUMENTS (ORIGINALS AND COPIES)

    • Forms A and N1 (extract) that are completed;
    • Confirmation of birth form from the hospital or certification of home birth from the midwife/doctor (original);
    • Prenatal card (maternity examination book) (original and copy); and
    • Child’s health and immunisation card (original and copy)

    PARENTS’ DOCUMENTS (ORIGINALS AND COPIES)

    • Identity cards or entry permits or passports of the parents and the person reporting the birth (originals and copies);
    • Marriage or divorce document or death certificates of the parents (originals and copies)

    INFORMANT’S DOCUMENT (ORIGINAL AND COPY)

    • Identity card or entry permit or passport (original and copy)

    Processing fee: RM5.00

    Form N1-Application for Search/Extract of the Birth Register in Sabah

    Note : The online forms are to be used reference only. The may not be printed and used for transaction purposes. For transactions, please use the original forms.

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