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Adoption Application Procedure In Sarawak

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Applicants wishing to register the adoption in Sarawak must apply at any National Registration Department throughout Sarawak based on Adoption Ordinance 1958 (Sarawak CAP.91) and Adoption Ordinance (Amendment) 2002 (Chapter A100) administered by the State Government through District office.

– Application must be submitted at any National Registration Department (NRD) throughout Sarawak and can be applied by qualified individuals as follows:

 

i. Adoptive parents or adoptive mother (single) / adoptive father (single).
ii. Law Firms or Legal Firm Representatives (Official Letter of Appointment from the Firm and one (1) copy of the Legal Representative’s Identity Card must be included).

i. Certificate of birth (Original);
ii. Original copy of Certificate of Adoption issued by the District Office;
iii. Document of identification of adoptive parent; and
iv. Certificate of Marriage of adoptive parent (Original)

-Payment of RM3.00

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Adoption Application Procedure In Sabah

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The applicant who wishes to register an adoption in Sabah must apply in the courts in accordance with the following categories: –

 

a) Native Courts only for Sabah children;
b) The High Court for non-nationals and non-native; and
c) Syariah High Court for Muslims

 

Registration of adopted children in Sabah is made based on the Adoption Ordinance 1960 (Sabah No.23 of 1960), Native Adoption Regulations 1961 and the Sabah Syariah Court Enactment 2004 and the rules of the Sabah Syariah Court (adoption and adoption practices)

– The applicant who wishes to register the Adoption must apply for the Adoption order through the Courts in Sabah, namely:

 

a) Native Courts only for Sabah children;
b) the High Court for non-nationals and non-native; and
c) Syariah High Court for Muslims

 

Application must be submitted to the Headquarters of the State Registration Department of Sabah upon obtaining an order from the Court and the qualified individual to apply is as follows: –

 

i. Adoptive parents or adoptive mother (single) or adoptive father (single)
ii. Law Firms or Legal Firm Representatives (Official Letter of Appointment from the Firm and one (1) copy of the Legal Representative’s Identity Card must be included).

– Birth certificate of the adoptive child (Original)
– Self-identification papers
– Certificate of marriage / marriage of a deceased mother / father
– Maternal / maternal identification document (Original) – If any
– Court of Adoption Order by:

 

a) Native Court
i. Letter Head
ii. Form 4 & 5

 

b) Syariah High Court
i. Letter Head
ii. Form 6

 

c) Syariah High Court
i. Letter Head
ii. Court Order
iii. Forms 11 & 12

No fees charged

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Adoption Children

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Application for Adoption Registration (De Facto) In Peninsular Malaysia

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The Adoption Registration Act 1952 (Act 253) (De Facto) is under the jurisdiction of the National Registration Department and applies only to Peninsular Malaysia. This Act seeks to register a De Facto adoptive child in which a child is in custody, being raised, borne and educated by a spouse or spouses jointly, as a child or their own child for a period of not less than two years before the adoption registration is made. This adoption is prescribed under Act 253 and applicable to Muslims and non-Muslims.

 

Application for De Facto Adoption can be made at NRD office (Peninsular Malaysia only) which is in proximity to the residence of a person or adoptive parent and adopted child.

2.1  Child Eligibility

i.   Never married.

ii.  Aged under 18 and residing in Peninsular Malaysia.

iii. Has been in custody, being raised, borne and educated by a person or spouses together, as a child or their own child for a period of not less than two years continuously before the registration of adoption is made.

iv. Children are citizens or non-citizens.

v.  Children have their ID (Birth Certificate / Identity Card / Passport / Entry Permit for foreigners / and visa must be two years in length).

 

2.2  Applicant Eligibility

i.    One of the adoptive parents (husband/wife) or adoptive mother (single) or adoptive father (single) who is a citizen or permanent resident.;

ii    Adoptive parents or adoptive mother (single) or adoptive father (single) aged 25 and above and at least 18 years older than the child;

iii. Married couple with legal marriage document;

iv. Adoption with consent from the natural parents or the female single parent. In the absence of consent, the adoption can still proceed through a court order or social report from the Department of Social Welfare.

v.  Application must be submitted to the NRD at the district where the adoptive parents are resident.

 

2.3  Documents Required

i.   Application form for registration of adoption – JPN.AA01;

ii.  Birth Certificate or identification document of the child (original and copy);

iii. Statutory declaration or letter of consent for adoption (JPN.AA07) from the biological parents or single mother. If the mother is under 18 years of age, letter of consent must be signed either with mother or father or sibling of the mother above 18 years old;

iv. Statutory Declaration by adoptive parent;

v.   One (1) copy of the identity card or passport of each of the biological parents stated in the child’s Birth Certificate;

vi.  Identity cards or passports and visas of the adoptive parents (originals and copies);

vii.   Marriage document of the adoptive parents (original and copy);

viii.  Birth Certificates or identification documents of the children of the adoptive parents (if any);

ix.    Full pictures of children in postcard size;

x.     Proof of residence of the applicant in the form of an electricity bill / water bill / telephone bill / assessment / certification;

xi.   Death Certificates of the child’s biological parents if they have died;

xii.  Copy of the applicant’s salary statement (if any); and

xiii. Form 13 (The applicant is required to obtain Form 12 from any nearby National Registration Department Office or from the Social Welfare Office in the residential area of ​​a foster parent before Form 13 is issued by the Social Welfare Office)

 

2.4  Proceedings

i.   All applications for registration will be interviewed through proceeding sessions before the Registrar. Parties who should attend are:

a) Foster parents or foster mother or foster father
b) Children
c) Legitimate parents / guardians.

ii.  The presence of biological parents may be exempted if there is a letter of consent for adoption (JPN.AA07).

iii. Payment upon approval is RM30.00.

 

2.5  Appointment application form

Notice: Forms in this portal are for guidance purpose only. For transactions at the counter, please use the original form.

 

Application Form for Registration of Adoption – JPN.AA01

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Application For Search Or Extract Of (De Facto) Adoption Register

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Search of the adoption register is made to check if an adoption has already been registered in the NRD. Extract of the (de facto) adoption register is made in the event of loss or damage or replacement of the Adoption Certificate. Application for search and extract of the de facto Adoption Certificate must be submitted to the NRD office which issued the initial certificate, or to the NRD headquarters in Putrajaya.

Application for search or extract of the adoption register may be made by the following persons or entities:

  • Owner of the Adoption Certificate (if it has an identity card);
  • Adoptive parent;
  • Adoptive sibling;
  • Law Firm or Law Firm attorney who is appointed by a host family (original appointment letter and one (1) copy of the identity card of the law firm’s representative are required)
  • Application form for search or extract of the adoption register JPN.AA 02;
  • Identity card or passport of applicant (original and copy);
  • Child’s Adoption Certificate (AM233) (original and copy) if application is for replacement of certificate;
  • Statutory declaration SA81 if the original copy of the Adoption Certificate (AM233) is lost
  • Processing fee: RM5.00

    Note: The online forms are to be used as reference only. They may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Application For Search Or Extract Of (De Facto) Adoption Register

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    Application For Correction Of (De Facto) Adoption Register

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    Application for correction of information in the (de facto) adoption register is made if existing information does not match actual facts of the owner of the Adoption Certificate. Application for correction of information in the adoption register under Section 13 (1) of the Registration of Adoptions Act 1952 (Act 253) may be submitted at any NRD office.

    Application for correction of the de facto adoption register may be made by the following persons:

  • Adoptive parents or single adoptive parent; and
  • Owner of the Adoption Certificate
  • Form JPN.AA 03 that is completed;
  • Identity cards or passports of applicant (original and copy);
  • Adoption Certificate (AM233) (original or extract together with one (1) copy); and
  • Statutory declaration SA81
  • Processing fee: RM10.00

    Note: The online forms are to be used as reference only. They may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Application For Correction Of (De Facto) Adoption Register

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    Application for Adoption Through Court Order In Peninsular Malaysia

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    Applicants who wish to register the adoption by court order must apply through a Law Firm appointed by adoptive parent or Legal Aid Department. Application must be submitted to NRD Headquarters, Putrajaya only. This Adoption Order is made in the High Court or Sessions Court. This adoption applies ONLY to NON-MUSLIMS.

    An application for registration of adoption for a child by court order may be made by the following person;

    i.  Adoptive parents or adoptive mother (single) / adoptive father (single);

    ii. Law Firms or Legal Firm Representatives (Official Letter of Appointment from the Firm and one (1) copy of the Legal Representative’s Identity Card must be included).

    i.   Completed JPN.AA 04 form;

    ii.  Letter Head from Court (original and copy);

    iii. Section 25 (2) Order and Schedule from Court (original and copy);

    iv. One (1) copy of Identity Card or passport of adoptive parents or adoptive mother (single) / adoptive father (single) which has been certified by the Law Firm; and

    v.  Birth certificate of the adoptive child (original and copy)

    Processing fee: RM5.00

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    Application For Extract Of Birth Certificate (Adoption) By Court Order

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    Extract of the Birth Certificate of a child adopted by court order may be obtained if the certificate was lost or damaged by submitting an application to the NRD headquarters in Putrajaya.

    Application for extract of the adopted child’s Birth Certificate by court order may be submitted by the following persons:

  • Adoptive parent;
  • Adoptive sibling;
  • Owner of the Birth Certificate (adopted child);
  • Law Firm appointed by the client (the official letter of representation from the law firm and copy of identity card of the law firm’s representative are required)
  • 1.Form JPN.AA 04 that is completed;

    2.Identity cards or passports of adoptive parents or law firm or representative of the law firm (original and copy);

    3.One (1) original copy of the Birth Certificate of the adopted child (if application is for a new replacement certificate); or

    4.Statutory declaration (if original copy of the Birth Certificate of the adopted child is lost)

    Processing fee: RM5.00

    Note: The online forms are to be used as reference only. They may not be printed and used for transaction purposes. For transactions, please use the original forms.

    Form JPN.AA 04- Permohonan Pendaftaran Pengangkatan

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